Working Agreements

Working Agreements

 

Working Agreements

 

IMC Learning Community: Guidelines for Collaborating Effectively to Realize Our Vision -

Together, a healthy, safe, thriving Monterey County.

 

All are welcome to join this work AND in doing so, there is an explicit expectation that doing so includes signing on to upholding these Agreements.  In order to stay centered on our common agenda and to drive results forward for realizing our shared Vision, we commit to the following working agreements:

 

Planning and Meeting Norms

  • Our meetings will be thoughtfully planned with clear goals, objectives, and desired results in the agenda, shared in advance, or set at the beginning of the meeting.

  • We’ll leave the meeting with a realistic and clear sense of assignments and who is responsible to accomplish  tasks on our critical path. We will check status at beginning and ending of our time together for shared accountability.  

  • We meet to do the work, not just to update. We’ll  focus on actionable items and update our workplan as we accomplish key tasks.  

  • Agendas will include our larger context, so we can hold ourselves accountable to our larger mission.

  • We expect participants to come prepared for the meeting and to do the pre-work required.

  • Those who show up move the work forward. We limit re-doing the same work and making the same decisions. New group members are always welcome, and we will help them orient to our norms and current requirements of the work.

 

Relationships and Decision-making

  • We trust that the people in the discussion have good intentions.

  • We acknowledge that participants must make choices that honor their specific mission and purpose and reflects their strengths/capacities for collaboration. We respect the needs of all participants and initiatives involved, while we strive to reduce issues that block our progress.   

  • We commit to leave personal agendas at the door, and to listen to others. We call out discord when we sense it, and work to resolve it in the meeting. We pause to clarify and reflect when needed.

  • We self manage our participation by stepping up and stepping back when best for the group process. We hold each other accountable when we fall into “admiring the problem”. We endeavor to balance productive and retroactive statements.

  • We prefer to make decisions based on consensus, and we’ll use the thumbs check (up - go; sideways - willing to go; down - more discussion needed). When we can’t reach consensus, we’ll use our fallback plan for moving forward:  person(s) objecting presents concern(s), vote is then taken; if 80% majority then the majority rules; if not achievable, repeat with 70% majority or if an area consistently lacking minimum of 70% or consensus, it is reconsidered at next meeting.

  • We enlist facilitation and support when it’s needed.

 

Approaches to Success

  • While we approach this work strategically, intentionally. We won’t let perfection be the enemy of progress. We believe that “good enough until” is better than no movement. We’ll improve on what we do as we learn what works and what falls short.

  • We believe each of us brings different skill sets, perspectives, and tolerances for risk, group process, and speed for the collaborative work we do together. We need all of those perspectives to make the vision real, and success will look like a range of tasks and approaches that make use of the power of individuals and change efforts at the table.

  • Success for this effort requires that we think beyond our tenure, encouraging new participants and new learning along the way.

  • We stay centered on the community.